Invoice & Statement Generator
Invoices, statements and receipts that generate themselves from work you've already logged.
- Typical price
- $1,400–$4,200
- Typical timeframe
- 2–3 weeks
- Before you pay
- Working prototype
Sound familiar?
Why businesses ask for this
End-of-month invoicing takes days and still has mistakes in it.
Customers ask for statements and someone has to build them by hand.
Overdue invoices don't get chased because nobody has time to chase them.
What it does
Built around how you work
If your team re-types the same details into invoices that already exist somewhere else, you are paying twice for the same information. We build invoicing that draws from your quotes, jobs or orders, produces branded documents automatically, and chases the money without you having to remember.
- Invoices generated from accepted quotes, completed jobs or orders — no re-keying
- Customer statements on demand or on a schedule (monthly, weekly, end of month)
- Recurring and progress invoicing for retainers, stages and deposits
- Branded PDFs with GST, ABN and payment instructions done right
- Automatic reminders before and after the due date, in your tone
- Credit notes, part-payments and adjustments handled properly
- Sync to Xero or MYOB so your bookkeeper stays happy
- Customer-facing view where they can see and download everything
Example
How it works for a wholesale distributor
Orders come in during the day and are marked delivered by the driver. At 5pm the tool generates the day's invoices, emails them to each customer with the correct payment terms, and updates the customer's running statement. On the 1st of the month every account customer receives a statement automatically. The office manager spends her month-end on exceptions instead of on typing.
What's included
- Written scope and fixed quote
- Branded invoice and statement templates
- Web app with roles for admin and staff
- Reminder schedule set up in your wording
- Xero/MYOB sync or CSV export
- Training and 30 days of post-launch support
Pricing
What it typically costs
Ranges are in AUD excluding GST and reflect what similar builds have cost. Your figure depends on scope — and you'll have it in writing, fixed, before we build anything.
Build
$1,400–$4,200
Fixed price after scoping. Nothing payable until you've seen the prototype working.
Ongoing (optional)
from $35/mo
Hosting & support. Covers hosting, backups, monitoring and a support contact. Cancel any time; you keep the tool.
Step 1
Scope it, price it
A 30-minute call, then a short written scope listing exactly what the tool will do and a fixed price. No hourly rates, no surprises.
Step 2
See it working — free
We build a working prototype of the core feature and demonstrate it. If it doesn't do what we agreed, you walk away and owe nothing.
Step 3
Pay, we finish, you own it
Once you're happy, you pay and we complete the build, hand it over and train your team. Support, hosting and updates are available monthly if you want them.
Questions
About invoice generators
We already use Xero. Why would we need this?
Xero is excellent at accounting; it isn't built around your operational data. This tool creates the invoice from the job or order so nobody types it, then hands it to Xero. You keep Xero, you lose the double handling.
Can customers pay online?
Yes, we can add a pay-now link (Stripe or your bank's gateway) so the invoice email carries a button.
Can it handle our odd payment terms?
Per-customer terms, early-payment discounts, deposits, staged payments — we build the rules you use.
Is our financial data safe?
Data is stored in an Australian data centre with encrypted connections, role-based access and daily backups. You own the data and can export it at any time.
Often built alongside
Quote generator
Quotes out in minutes, priced right every time, from any device.
Typically $1,750–$5,250 · from $35/mo
Customer portals
Give clients a login to see their progress, documents and invoices — and stop answering the same emails.
Typically $3,500–$10,500 · from $69/mo
Dashboards & analytics
See what's actually happening in your business — live, in one place, without a spreadsheet in sight.
Typically $2,100–$8,400 · from $55/mo
Related reading
Want a invoice generator built for your business?
Tell us how you do it today. We'll scope it, quote it, and show you a working prototype before you pay.
Get in touch
Scope this for your business
A few lines about how you handle this today is all we need to start.