Job, Booking & Workflow Trackers
Every job, booking and approval in one place, moving without you chasing it.
- Typical price
- $2,800–$10,500
- Typical timeframe
- 3–6 weeks
- Before you pay
- Working prototype
Sound familiar?
Why businesses ask for this
Status updates mean ringing around to find out where things are.
Approvals sit in someone's inbox for days.
Bookings clash, get double-entered or fall through the cracks.
What it does
Built around how you work
When the process lives in inboxes and text messages, it breaks the moment someone's away. We build the board your business runs on: jobs or bookings come in, get assigned, move through your stages, trigger the right messages, and finish as an invoice. Built around how you already work, not a generic template.
- Job or booking pipeline with your stages and your rules
- Online booking or request form that feeds the board directly
- Assignment, scheduling and a staff view on mobile
- Automatic customer updates by SMS or email at each stage
- Approval flows with reminders and escalation
- Photos, notes, checklists and documents against each job
- Hands off to quoting and invoicing when the work is done
- Reporting on turnaround, workload and bottlenecks
Example
How it works for a cleaning company
Bookings arrive from the website form and the phone. Each one lands on the board, gets assigned to a crew with a time slot, and the customer receives a confirmation and a reminder the day before. Crews tick off the checklist on their phones and upload photos. When they mark it done, the invoice is generated and sent. The owner looks at one board instead of three phones.
What's included
- Process mapping session and written scope
- Web app with roles (admin, staff, optionally customers)
- Booking/request form and notifications
- Reports on the numbers you care about
- Training and 30 days of post-launch support
Pricing
What it typically costs
Ranges are in AUD excluding GST and reflect what similar builds have cost. Your figure depends on scope — and you'll have it in writing, fixed, before we build anything.
Build
$2,800–$10,500
Fixed price after scoping. Nothing payable until you've seen the prototype working.
Ongoing (optional)
from $55/mo
Hosting & support. Covers hosting, backups, monitoring and a support contact. Cancel any time; you keep the tool.
Step 1
Scope it, price it
A 30-minute call, then a short written scope listing exactly what the tool will do and a fixed price. No hourly rates, no surprises.
Step 2
See it working — free
We build a working prototype of the core feature and demonstrate it. If it doesn't do what we agreed, you walk away and owe nothing.
Step 3
Pay, we finish, you own it
Once you're happy, you pay and we complete the build, hand it over and train your team. Support, hosting and updates are available monthly if you want them.
Questions
About job & workflow trackerss
We tried an off-the-shelf tool and gave up. Why is this different?
Off-the-shelf tools make you work their way. This is built around your stages, your words and your exceptions — which is usually why the other one didn't stick.
Can staff use it on the road?
Yes. The staff view is designed for phones — tap to update, photograph, tick off.
Can customers see their booking?
Optionally, through a customer portal or a simple status link in the confirmation message.
How long does it take?
A focused tracker is usually live within a month. We start with the core flow so you're using it early, then add the extras.
Often built alongside
Customer portals
Give clients a login to see their progress, documents and invoices — and stop answering the same emails.
Typically $3,500–$10,500 · from $69/mo
Quote generator
Quotes out in minutes, priced right every time, from any device.
Typically $1,750–$5,250 · from $35/mo
Invoice generator
Invoices, statements and receipts that generate themselves from work you've already logged.
Typically $1,400–$4,200 · from $35/mo
Want a job & workflow trackers built for your business?
Tell us how you do it today. We'll scope it, quote it, and show you a working prototype before you pay.
Get in touch
Scope this for your business
A few lines about how you handle this today is all we need to start.